Office 365Vamosa Migration methodology

Analysing – SharePoint

By 16th April 2019 No Comments
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Analysis as a Service

Recently, a customer approached us with an interest in a data migration project from SharePoint version 2010 and as often is the case a quote was requested. We had a conversation and agreed that by completing some analysis we’d have a better understanding of the content, its readiness for migration to then provide an accurate estimate.

Using the Vamosa Migration Architect software our consultants were able to complete the analysis in little over a week. It gave us invaluable insight into the content and a clear picture of how much effort would be required for a migration project. The customer was provided with a detailed observations and migration recommendations document.

Analysis, what was involved?

The Vamosa Migration Architect software supports an automated process: content was extracted from the source using our SharePoint API connectors which enabled us to execute automated analysis tasks across the offline data. Importantly, it meant there was no impact to the end users of SharePoint and additionally, we were able to work faster, with everything stored and executed locally.

Analysis for an accurate picture and improved content quality

Firstly, analysis highlights potential issues before a migration. In this instance, we had initially been provided with insufficient access to all of the in scope content. Failure to identify this access restriction prior to migration would have led to a failure to migrate content, impacting the end result. Our consultants have a wealth of experience in delivering projects and are able to identify these sorts of issues early, ensuring they can be resolved and that no in scope content is left behind.

Secondly, incorrect assumptions are often made prior to analysis, which can result in an inaccurate estimate in relation to volume and quality of the content. Based on previous experience and similar projects we anticipated each SharePoint document would have at least one version. However, the analysis uncovered a lower volume of content as versioning was seldom used. Our estimate was revised and we were pleased to tell the customer that the effort involved to deliver a migration would be less than originally expected.

Thirdly, content quality can be further improved. Using our library of predefined analysis tasks we can gain interesting metrics that can help drive next steps i.e. content cleansing or migration design. For example:

  • A review of the content modified dates allows us to highlight stale content, potentially indicating content that can be archived as opposed to migrated
  • By parsing a digital fingerprint of every binary file we highlight duplication. Content cleansing can be applied to de-duplicate during migration
  • Orphaned content is highlighted, e.g. the original author is no longer in the organisation. Migration of these items cannot maintain the original author, but it can be reassigned during migration

Driving decisions for the next steps

Our software allows us to perform migration analysis for any system – whether the data is located in SharePoint, Office 365 or even a simple file system. We have the capability to provide a detailed analysis of content, no matter where it is located.

The importance of analysis cannot be overstated. A better understanding of the content and its quality will help to drive the decisions for next steps; this knowledge can lower estimates, improve decision making and provide value to the customer.

Read on more from our Analysis resources

Take the next step!

A division of T-Systems, Vamosa Technologies specializes in content migration to cloud, on-premises and hybrid cloud systems. With two decades of customer migrations, Vamosa Technologies has experience with a comprehensive range of leading enterprise content management systems. To learn more about services from Vamosa Technologies, please read our case studies and whitepapers or contact us.

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