Vamosa, the content migration practice of T-Systems, working closely with IBM as their preferred migration partner had a request to deliver a large scale migration of collaboration content from an IBM Connections on-premise instance into IBM Connections Cloud.

The Task

  • Moving from an on-premise installation of IBM Connections, into IBM Connections Cloud is a daunting proposition. Although these platforms are similar, they are not the same – for example many of the standalone applications available on-premise are not available in Cloud. These applications must be migrated into a community if they are to be retained – which they can be.
  • Every organisation has users that leave, as such their data can be assigned to another author during the transformation phase. With over 700,000 content items (1 TB data) to be migrated, failure to do so can compromise the security access of the content as logins may still be active – even after a migration.
  • Migration had to be finalised over a single weekend, with the switch over taking place prior to Monday morning, users should be unaware of the migration activity taking place.
  • IBM had a request to deliver the solution, which in turn led to the T-Systems Vamosa team being approached. The Vamosa team has extensive experience working with IBM to deliver these transformation projects and it was natural for IBM to again use their preferred migration partner.

Delivery through best practice

A challenging migration project was delivered successfully by following our repeatable process. Working closely with the customer and IBM, the T-Systems team would provide expert services to guide them through their migration journey.

Adoption of a tried and trusted methodology was followed, used to deliver many migrations. Automated analysis was completed to understand the scope and complexity of the content, hold vital workshops to drive the migration design and build a robust, repeatable solution using the Vamosa Migration Architect software.

Multiple validation migration runs were executed, this would ensure the customer could see the value in the migration result prior to the production run while allowing for process improvement at each iteration.

Migration live execution over a smooth, consistent timeline ensured no impact to either the source or target system. Complimented with a series of delta migrations to gradually synchronise the content in the lead up to the switch over. This synchonisation ensured it was possible to switch over during a weekend – a main requirement for the customer.

Benefits

Expert services and methodology – A migration result was delivered using our expertise, proven methodology and dedicated migration software to suit the requirements of the customer, within a tight timeline and with no impact to business as usual.

Process improvement meets expectation – Dedicated validation migration runs provided valuable insight into the migration result early in the project. This provided the perfect opportunity to understand how functionality gaps could be closed and refine the process to resolve unexpected outcomes.

Reducing customer stress and costs – Incorporating multiple delta migrations ensured the content could be migrated over a longer timeline than the requested weekend, vastly improving the chance to meet the ‘go live’. Using only 2 migration servers, cost to the customer was reduced, otherwise more servers would be required as would the complexity of the migration.

Ease of communication and consistency – Maintaining a small dedicated team, it was delivered using only 2 migration consultants and 1 project manager, this would ensure a simple, single point of contact and provided a consistent team throughout the duration of the project.

Full traceability – Delivery of migration reports provided fully traceable results to the customer. 100% accuracy was delivered to account for each content item identified, processed and migrated.

Take the next step!

A division of T-Systems, Vamosa Technologies specializes in content migration to cloud, on-premises and hybrid cloud systems. With two decades of customer migrations, Vamosa Technologies has experience with a comprehensive range of leading enterprise content management systems. To learn more about services from Vamosa Technologies, please read our case studies and whitepapers or contact us.

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